Privacy Statement

Effective date: November 13, 2026

1. Introduction

This Privacy Statement explains how Mount Calvary Missionary Baptist Church ("we," "us," or "the Church") collects, uses, and protects information you provide when using any of the Church's online tools — the Benevolent Fund portal, the New Member Form, and the Visitor Follow-Up system (together, the "Church Apps").

2. Information We Collect

Depending on which tool you use, we may collect your name, email address, phone numbers, address and ZIP code, date of birth, family and emergency contact details, your photograph, your signature, and details about your request, visit, or membership — such as the nature of a benevolent need, a prayer request, or how you heard about the Church.

When you sign in with Google or a magic link (Benevolent Fund portal), we receive basic account information needed to verify your identity, such as your email address.

3. How We Use Your Information

We use your information solely to operate the Church's ministries: to review and decide benevolent requests, to welcome and shepherd new members and guests, to assign deacons and coordinate follow-up, to communicate with you, and to keep records required for responsible stewardship of Church affairs.

4. Who Can See Your Information

Your information is confidential and visible only to authorized Church staff and ministry leaders — such as the Benevolent Team, Trustees, administrators, the Pastor, the Church Secretary, and assigned deacons — and only as their role requires. We do not sell your information or share it for advertising.

5. How Your Information Is Stored

Information is stored securely using our hosting and database providers (including Supabase and Netlify). Access is restricted by role and by access code, so users can only see the information their role permits. Photos and signatures are stored in private, access-controlled storage. We take reasonable measures to protect your information against unauthorized access.

6. Email Communications

When you submit a form, the Church Apps send related emails — for example, a welcome message, a thank-you note after your visit, or notifications to Church staff. These emails are sent through our email provider (Resend) using the Church's own domain.

7. Data Retention

We keep records for as long as needed to administer the Church's ministries and to maintain accurate membership, follow-up, and stewardship records. You may ask us about the information we hold about you.

8. Your Choices

To request access to, correction of, or deletion of your information, contact us at david.smothers@mac.com. Some records may be retained where required for legitimate stewardship or legal reasons.

9. Children's Privacy

The Church Apps are intended for adults, or for minors whose parent or guardian completes and signs the form on their behalf. We do not knowingly collect information directly from children without a parent or guardian's involvement.

10. Changes to This Statement

We may update this Privacy Statement from time to time. Updates will be posted here with a new effective date.

11. Contact

If you have questions about your privacy or this statement, contact us at david.smothers@mac.com, or write to Mount Calvary Missionary Baptist Church, 3407 Altos Ave., Sacramento, CA 95838.